Applicant / Candidate Tracking

TrackWise is a comprehensive enterprise quality management system, which enables your organization to efficiently manage the applicant registration, tracking and reporting process. Using TrackWise to manage your recruiting activities and candidate evaluations streamlines hire processes and reduces manual efforts, while increasing information accuracy that is required for regulatory compliance.

TrackWise enables members of your human resources and hiring team to manage all elements of the application process electronically, eliminating paper-based applicant processing. Applicant contact information, skills, salary history, EEO information, references, education, previous employers, resumes, qualifications, and interview and correspondence activities are all managed in one central system.

Easy-to-use search tools and built-in dashboards enable your organization to monitor applicant status in real time while capturing critical information including interview and correspondence dates, outcomes, offers of employment, declinations of employment, recruitment source, and drug and physical testing results.

Challenge	TrackWise Solution
Meeting applicant tracking requirements for regulatory compliance	A detailed audit trail with time and date stamping, increases accountability and ensures applicant data is not lost. Automated workflow ensures compliance with application process as defined by your organization's SOPs.
Increasing workplace productivity at all levels of the HR organization	The TrackWise Dashboard allows users to view, organize and perform tasks, and provides managers with an effective, overview of application status across the enterprise. Users may launch reports from their dashboards to track open items such as tasks due or tasks pending approval. TrackWise generates automatic notifications when certain actions have occurred, thereby indicating a "next step" is required.
Locating qualified employees for special projects from paper-based records	Powerful ad hoc and full-text query capabilities help to quickly find employees with skill sets required for projects based on skill set, location, certifications, education, and any other criteria.
Implementing an electronic solution that meets your specific needs, but does not require numerous IT resources	TrackWise's built-in configuration tools significantly reduce implementation and support time. Custom code changes are not required to meet specific business requirements.
Generating accurate reports on a pre-scheduled and as-needed basis for management review and regulatory compliance	Powerful and fully-integrated reporting tools enable users to generate customizable reports based on any criteria. Administrators may schedule reports for email distribution to a list of recipients on a pre-defined basis.
Keeping personal information and records secure	All information is stored in a single database with multi-layered security. The system can be configured to specify groups or individuals with viewing access.
Efficiently processing the applicant into a new hire without missing or incomplete data	The workflow engine manages the interview, testing, approval, and hiring processes without the need to access different systems. Automating the applicant process, increases accountability and eliminates the possibility of missing or incomplete paperwork.
Increase the speed of communications to applicants	Built-in mail merge features enable generation of thank you letters, acceptance letters, and letters of rejection.
Accessing distributed documentation through a centralized interface	TrackWise offers integrated document management capabilities that allow users to access and update accompanying documentation including requirements, costs, requisition notes, job descriptions, and organizational charts without leaving the system.
Improving recruitment strategies	TrackWise provides powerful trending capabilities that provide detailed information on applicant demographics, skills and other information critical to HR recruiting efforts.